Please note that due to budget cuts and restraints at the state level, COEIT may not be able to provide the same level of funding for student organization events, as we have in the past.
Goals
- Support internal growth of COEIT affiliated clubs and organizations.
- Encourage collaboration and connections with outside companies and organizations.
- Support opportunities and relationships with professional organizations.
Criteria
- These funds should be used to support projects or events directly related to the organization’s mission.
- The funding request must be aligned with COEIT’s academic mission.
- Planned activity will be conducted consistent with all UMBC policies and guidelines.
- Any planned activity must be conducted consistent with all UMBC policies and guidelines.
- Activity must be completed, and funds must be spent, before the start of the next academic year during the academic year in which funds are requested.
- Student organizations may request funds for only one project or event per academic year.
Guidelines
✔ Collect your Information
- Names and contact information for the COEIT organization and any non-COEIT/non-student partner organizations, including faculty advisor name(s).
- Short description of funding goals.
- Budget (uploaded as an Excel, Word, or PDF document) and description of other sources of funding.
✔ Submit the Request Form
- Complete the funding request form (https://forms.gle/8srSVtPKVjCBp14M6) Note: You must be signed into myUMBC to access the application form.
- Submit your request at least 4-6 weeks (and preferably six weeks) prior to the date needed.
- Any files that are uploaded will be shared with the COEIT Dean’s Office team that manages funding requests.
- The COEIT Dean’s Office team makes funding decisions on a bi-weekly basis.
- Email notification will be sent to the primary requester within two weeks of the decision.
- Approved requests will be transferred to your organization’s account (valid UMBC chart-string is required).
✔ After the Event
- Complete the report form (https://forms.gle/znZ9Y9DtLbKRQUkw8) Note: You must be signed into myUMBC to access the application form.
- Organization is required to participate in a COEIT promotion event, such as Advisory Board, ENES 101, Admission Recruiting Day, etc.
- Number of required events will be prorated for the amount of funding received: $0 – $4,999 = 1 event, $5,000 – $9,999 = 2 events, $10,000 or greater = 3 events
- Any activity files (including expense statements) that are uploaded will be shared with the COEIT Dean’s Office team that manages funding requests.
- Any photos or videos may be shared with the Communications team to share on COEIT/UMBC websites, UMBC News, or other platforms including social media.
- Organizations that received funding and did not submit a final report by the end of the academic year, or volunteer for COEIT events, may not be eligible for funding in the next academic year.
- Any unused funds may be returned to the College.
- Student organizations may reapply for funds in subsequent years.