Collaborative proposals are requested from two or more student organizations for joint activities that involve students from different departments or programs, affinity groups or student types. Potential examples might include SWE & ASME jointly organizing an outreach event for middle school girls. Proposals are sought for a variety of engagement activities, events, or projects, including, but not limited to, alumni or professional panels or seminars, community outreach activities, and professional development.
Goals
- Recognize the tremendous leadership potential of COEIT-affiliated student organizations.
- Encourage collaborations between the leaders and members of COEIT-affiliated student organizations.
- Support COEIT-affiliated student organizations in external engagement and outreach and membership development activities that elevate our College.
Criteria
- Collaborations between two or more UMBC student organizations to participate in joint activities, projects, events, programs, or affinity groups.
- Preference will be given to activities that are collaborations between COEIT-affiliated student organizations.
- Student organizations are all officially recognized by Campus Life and SGA.
- Planned activity will be conducted consistent with all UMBC policies and guidelines.
- Activity must be completed, and funds must be spent, before the start of the next academic year during the academic year in which funds are requested.
- Student organizations may request funds as the primary organization only once per academic year. They may also request funds as the secondary organization only once per academic year.
Guidelines
The maximum amount requested should not exceed $1,000 for each request.
✔ Collect your Information.
- Names and contact information of each student organization and any non-COEIT/non-student partner organizations, including faculty advisor name(s).
- Event name, date, location, and short description (1000-character limit).
- Budget (uploaded as an Excel, Word, or PDF document) and description of other sources of funding.
✔ Submit the Request Form
- Complete the funding request form (https://forms.gle/8srSVtPKVjCBp14M6) Note: You must be signed into myUMBC to access the application form.
- Submit your request at least 4-6 weeks (and preferably six weeks) prior to the planned event.
- Any files that are uploaded will be shared with the COEIT Dean’s Office team that manages funding requests.
- The COEIT Dean’s Office team makes funding decisions on a bi-weekly basis.
- Email notification will be sent to the primary requester within two weeks of the decision.
- Approved requests will be transferred to your organization’s account (valid UMBC chart-string is required).
✔ After the Event.
- Complete the COEIT Student Organizations — Report form (https://forms.gle/znZ9Y9DtLbKRQUkw8) Note: You must be signed into myUMBC to access the application form.
- Each requesting organization is required to participate in a COEIT promotion event, such as Advisory Board, ENES 101, Admission Recruiting Day, etc.
- Number of required events will be prorated for the amount of funding received: $0 – $4,999 = 1 event, $5,000 – $9,999 = 2 events, $10,000 or greater = 3 events.
- Any activity files (including expense statements) that are uploaded will be shared with the COEIT Dean’s Office team that manages funding requests.
- Any photos or videos may be shared with the Communications team to share on COEIT/UMBC websites, UMBC News, or other platforms including social media.
- Organizations that received funding and did not submit a final report by the end of the academic year, or volunteer for COEIT events, may not be eligible for funding in the next academic year.
- Any unused funds may be returned to the college.
- Organizations may reapply for funds in subsequent years.