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COEIT Business Services Center

Professionalism, Responsiveness, Integrity, Service, and Effectiveness

Mission Statement
Our purpose is to provide the highest quality business and administrative support services to the faculty, staff, and students of the College of Engineering and Information Technology (COEIT) and also to the Division of Information Technology (DoIT).

Vision Statement
The staff of the COEIT and DoIT Business Services Center is committed to providing outstanding customer service in a courteous, responsive, efficient, and professional manner. We will achieve our objectives by forming collaborative partnerships with those we serve and we will take pride in the continuous improvement of our services and staff.

Services/Roles/Responsibilities

Budget Development
• Provide Assistance to the Dean and Chairs in developing the annual State Budget
• Process COLA, Merit and Promotion increases in developing the annual State budget

Billing
• Process DoIT related bills to on-campus and off-campus customers
• Reconcile accounts to assure accuracy in billings and collections

Payroll
• Process payroll for COEIT and DoIT Departments
• Work with financial staff to ensure that sufficient funds exist to support appointments and hires

Procurement Cards
• Use P-Cards to purchase goods and services
• Perform monthly reconciliations to assure proper use and payments

Purchasing
• Process requisitions
UMBC Procurement

Grant Pre-Award Support
• Assist PI’s in the development of pre-award proposals, budgets and electronic routing
• Links to forms, instructions, and contact information.

Grant Post-Award Support
• Assist PI’s in managing post-awarding funding
• Links

Account Reconciliation and Reporting (State, Revolving, DRIF, Foundation)
• Reconcile all accounts and prepare and present all reports to the Dean, Vice President of Information Technology, Chairs and Directors
• Links

Effort Reporting
• Assist the faculty in preparing and submitting their Effort Reports
• Links

Travel
• Assist Faculty and Staff in travel preparations, reservations and processing of payments and reimbursements
• Links

Financial management and decision making
• Assists Chairs, Faculty and Staff by providing financial information and data to make informed decisions
• Assists Chairs with decision making concerning mandated budget cuts and reductions

Accounting
• Assists in the preparation of spreadsheets

Internal control
• Assist Departments in ensuring compliance with internal controls such as separation of responsibilities, reporting, and adherence to University, State and Federal guidelines and procedures
• Links

Business Services Center

Computer Science & Electrical Engineering (ITE Building 325 Suite)
Large department center serving the Departments of Computer Science, Computer Engineering, and Electrical Engineering.

Robert Chester
Business Manager
ITE 325M
410-455-6678
chester@umbc.edu

Camilla Hyman
Business Services Specialist
ITE 325J
410-455-6887
hyman1@umbc.edu

Vera Douglass
Accounting Associate
ITE 325K
410-455-2732
vdouglas@umbc.edu

DeeAnn Drummey
Accountant
ITE 325L
410-455-3531
ddrummey@umbc.edu

Dean’s Office (ITE Building 217 Suite)
Central administrative office serving pre-award grant/contract proposal needs of the College, state budget development, and IT systems security access.

James R. Milani, Jr.
Director of Administration
ITE 217G
410-455-3556
milani@umbc.edu

Gina M. Fischer
Manager
ITE 216
410-455-5575
ginam@umbc.edu

David Servary
Manager
ITE 217H
410-455-6324
servary@umbc.edu

Bobbie Troyer
Business Services Specialist
ITE 217F
410-455-1396
bobbietroyer@umbc.edu

Engineering Building (Engineering Building 202 Suite)
Regional/building center serving the Departments of Chemical, Biochemical, and Environmental Engineering and Mechanical Engineering, and the Division of Information Technology.

Hours of Operation
Monday through Friday
8:30 a.m. to 4:00 P.M.
Other times by Appointment

Kathy Suess
Business Manager
E 202
410-455-1775
kathy@umbc.edu

Yvette Benton
Specialist
E 202J
410-455-8868
yvbenton@umbc.edu

Jared Fincke
Specialist
E 202B
410-455-1819
jfincke@umbc.edu

Pamela D. Raley
Business Services Specialist
E 202H
410-455-3734
raley@umbc.edu

VACANT
Accounting Associate

Information Systems (ITE Building 404 Suite)
Large Department Center serving the programs in Information Systems

Andrea Lorick
Business Services Specialist
ITE 404E
410-455-3276
aloric1@umbc.edu